5 Reasons Why Your Office Layout Matters

5 Reasons Why Your Office Layout Matters

Is your office layout more of a hindrance than a help?

If you’re sitting there nodding your head, then it’s probably time to ditch your outdated workstation setup, do away with bulky office furniture and start giving your staff the space they need to succeed.

Nowadays, the office is more than just a place to work. The office of today has become a hub for people to connect, create and recuperate. When you pay little attention to your office layout, your staff simply have to ‘make do’ with an unconventional work environment.

But this isn’t beneficial for anyone.

If you’re planning an office fit out and want to understand the thinking behind effective space planning – we can help! In this article, we’ve put together 5 important reasons why your office layout matters. With these helpful considerations, you can create a thriving, future-proof workspace where staff are supported to reach their full potential.

So, let’s get stuck in.

1. A Well-Designed Office Layout Keeps Employees Happy

There are 24 hours in a day, and for most people, a large majority of this time is spent at their place of work.

To boost employee morale and keep staff happy at work, you need to create a space that is both functional and inviting. If your office is poorly designed and not fit for purpose, your employees will feel overwhelmed and undervalued. And this feeling of dissatisfaction can quickly spread throughout the business…

Office Layout Top Tip:

To promote a happy workforce, incorporate spaces away from the workstation that encourage collaboration and inspire innovation. Large, open-plan meeting areas and break-out zones are ideal for this!

If noise reduction and privacy are priorities, position your break-out pods in a quieter part of the office or consider acoustic panels. This will allow employees to focus on important tasks while maintaining a sense of calm.

2. The Right Office Layout Will Keep Staff Safe

When it comes to your office layout, health and safety must be a priority.

According to the UK government agency HSE, “Every room where persons work shall have sufficient floor area, height and unoccupied space for purposes of health, safety and welfare”. They also state that “fire escape routes must be easily accessible and unobstructed”.

While health and safety measures might seem obvious, some business owners can become preoccupied with their office design and decor, failing to spot potential hazards along the way.

Others may try to accommodate rapid company expansion with additional seating and desks that can lead to cramped, confined workstations that pose a risk to their staff.

Office Layout Top Tip:

To create a space that is both stylish and safe, it’s important to do your research.

When preparing for an office refurbishment, it can be tempting to spend hours scouring the net for office design ideas but you also need to factor in staff safety.  If you’re considering a new office layout, take time to look through the helpful guides on the HSE website so that you fully understand how to protect your employees. With careful planning and the right preparations in place, you’ll be able to mitigate risks early on.

3. A Clever Office Layout Can Save You Time & Money

Have you ever stopped to think about the fact that your office layout could be costing you time and money?

Along with health and safety negligence, which can lead to hefty fines from HSE, failure to consider good office furniture placement and appropriate zoning can affect your purse strings in more ways than one.

When employees can’t navigate the office properly, frustration is inevitable. If staff can’t move from A to B without having to walk the whole way around the kitchen, meeting rooms, and reception area, you are losing out on precious work time. This is time that could be spent on client meetings, important projects or valuable sales calls.

Office Layout Top Tip:

To get the most out of your space, you need to think carefully about the purpose of each area within your office. Once you’ve established this, you can then start to think about how these areas work in conjunction with one another.

When deciding upon the placement of each zone within the office, consider who will be using the spaces. For example, if your reception team spends a lot of their time printing and photocopying, it makes sense to keep a printer next to the desk so that they won’t have to rush back from another room to jump on an urgent phone call or welcome visitors.

If you regularly have clients coming in for appointments, why not position an office kitchenette or coffee machine close to the waiting area? That way, your guests won’t have to walk past busy workstations and other office facilities to grab a hot drink before a meeting.

What if your layout STILL isn’t working?

Fixed features such as solid partition walls and built-in workstations will cost you more in the long run should you ever need to reconfigure your office layout. So, to prevent unnecessary costs, opt for moveable options such as desks on wheels and temporary partitions which are a great alternative and will allow you to be far more flexible.

4. The Right Layout Will Impress Your Clients

When you put time and effort into planning a layout with purpose, it won’t go unnoticed by visitors.

With a layout that promotes maximum productivity, clients will see that you’re committed to working smart and championing innovation.

Don’t forget – your office is a chance to showcase what your company is all about. So, if your space is beautifully decorated but awkwardly laid out, your clients may start to question your attention to detail which could reflect negatively on your business.

Office Layout Top Tip:

To show that you care about your clients, offer a welcoming reception space that is free from clutter and easily accessible. This will make a good first impression and make them feel valued.

Oh, and remember those office pods that we mentioned earlier on? By showing that you have quiet, distraction free spaces to take confidential calls, visiting companies will see that you take their privacy seriously. This is particularly crucial in industries where sensitive information is exchanged.

5. Great Office Layouts Facilitate Supervision

When a new employee joins a company, it’s necessary to have a supervisor or fellow staff member on hand to provide support and respond to any queries that they might have.

Whilst it’s never a good idea to breathe down the neck of your new recruit, it is beneficial to position a senior staff member at a close distance so that they can monitor progress and assist when needed.

Office Layout Top Tip:

Facilitate supervision by making your workspace more collaborative. This can be achieved with hot desking arrangements or larger desks without dividers. You could even designate a particular area of the office for new starters so that they can support one another while they get to grips with new systems and processes.

The key thing to remember here is that the more you support your new employees, the better chance they have to integrate successfully into your team and become valuable assets to your organisation.

What Next?

As you can see, there are a number of key reasons why your office layout matters.

From productivity to employee wellbeing, the right office layout can help to revitalise your office environment and help your team to thrive.

If you still need convincing, why not give us a call?

As an experienced office fit out company, we take great pride in our ability to inspire clients with innovative layout solutions and are eager to help you make the most out of your office space. Whether you already have a layout in mind or would like us to create something bespoke, our friendly team are on hand to help.

Contemporary Office Flooring Ideas To Incorporate Into Your Fit Out

Contemporary Office Flooring Ideas To Incorporate Into Your Fit Out
When it comes to planning your commercial office fit-out, it’s easy to get preoccupied with the layout, colour scheme, and furniture; then, before you know it, you realise you’ve spared little thought for the type of flooring you might need. When choosing the right flooring for your space, there are some key considerations that shouldn’t be overlooked. Your office flooring should be durable and long-lasting, yet in keeping with your office interior design aesthetic.
With this in mind, it is beneficial to shop around before committing to anything too quickly. To aid you in this process, we’ve compiled a list of stylish yet practical office flooring ideas to give you some inspiration for your office refurbishment.

Scratch Resistant Flooring

If you’re looking for scratch-resistant flooring that will stand the test of time and won’t break the bank, vinyl planks are the ideal solution. Not only are they hard-wearing due to the pressure and heat applied during the manufacturing process, but they are also much easier to replace than vinyl sheets.

Nowadays, vinyl flooring comes in a whole range of styles and colours, so you’ll be able to find something that fits your office interior, whether that be a traditional oak effect vinyl or a bold block colour to brighten up your space. If your office is likely to include a kitchenette, you will also benefit from the fact that vinyl planks are water-resistant, so you don’t need to worry about any accidental spillages wreaking havoc over time!

Another cost-friendly, scratch-resistant option is laminate flooring. Laminate has come a long way since it first became available on the market. Today’s laminate flooring is available in a wealth of different wood styles and can even be embossed to give it a more authentic wood feel.

Before purchasing your laminate, you can find out the durability of the product by checking the AC (Abrasion Criteria) rating provided by the manufacturer. The higher the number, the more hard-wearing the product will be, so be sure to double check this before you commit to purchase.

Carpet Tiles

When you’re working in a busy office where staff are regularly on the phone or conducting face-to-face meetings, noise can be a real problem. If you’d like to bring a little zen back into your office space and reduce unwanted distractions, carpet might be just what you need. In terms of acoustics, carpet comes up trumps when compared with other commercial flooring types. In fact, research has shown that carpeted floors can reduce airborne noise by up to 35%.

In addition to noise reduction, carpeted floors can make the office both look and feel warmer. The insulative properties of carpet mean that it can maintain the level of warmth in a room, whilst the appearance and feel of a carpet underfoot helps to add a sense of cosiness that you don’t get with harder commercial floors.

When it comes to choosing your office carpet, carpet tiles are the preferred option due to them being cost-effective and straightforward to install. As with laminate flooring, there are different carpet ratings and classifications that can be used to identify how suitable the carpet will be for your space. The TARR (Texture Appearance Retention Rating) is one of the most common; however, the rating system used will be dependent on the manufacturer. Bear in mind that, if you do decide to opt for a lower or medium-grade carpet, you might want to consider purchasing additional mats to protect the carpet from the office chairs.

Hardwood Flooring

Nothing beats the look of a beautiful hardwood floor. Both stylish and sophisticated, hardwood flooring is extremely versatile and looks great in both modern and traditional office spaces. Whilst it may not be the cheapest option out there, one major advantage to hardwood flooring is its longevity. When maintained properly, a hardwood floor can last anywhere between 20-30 years before it needs attention, making it a worthwhile investment.

If you’re conscious about the environment, then you have yet another reason to invest in a hardwood floor. Gifted by mother nature, wood is a natural resource and doesn’t emit any harmful chemicals into the environment. That being said, make sure you do your research to find the most sustainable hardwood options. If your aim is to become more environmentally friendly, stay well away from endangered wood species. Instead, consider using reclaimed wooden planks which add charm and character to a space without harming the environment.

Anti-slip Flooring

Earlier on in the article, we mentioned the benefits of vinyl plank flooring for office spaces with kitchenettes. Another reason why vinyl flooring is such a great choice for this is because of its anti-slip properties. Some vinyl floors will be specifically designed to be slip resistant so, for kitchen and bathroom areas, take time to check which type will be most efficient.

Whilst a little more expensive, rubber is also another great anti-slip flooring material. If you’ve ever purchased a pair of running trainers, you might have noticed that the soles are made from rubber and there’s a good reason for that. Natural rubber has a solid grip making it an ideal choice for preventing falls and injuries. With the addition of an embossed surface, you have a recipe for the perfect anti-slip floor.

What Next?

Having read through our guide, we hope that we have given you some food for thought when it comes to flooring for your commercial office fit out. As you can see, there are many flooring options available for budgets both large and small.

As an office fit out company, our expert team have many years of experience finding the best flooring solutions for commercial office spaces. So, if you need help with planning your office fit out and would like to know how we can help you transform your space with the right flooring for your business, get in touch today.