The Complete Office Design Checklist

Picture of office

It is handy to have an office design checklist if you’re moving or refurbishing your office as these events can have an enormous impact on your business. So before you get into colour swatches and branding, you need to take a look at the fundamental aspects of your office design and what effect your choices will have on your business and office culture.

To help simplify this process, we’ve put together our complete office design checklist in one handy infographic below.  

Why Is Office Design Important To Your Business? 

Office culture is more important than ever before — British people are reported to work approximately 1,800 hours annually and an average of over 3,500 days over their lifetime. So being unhappy at work can have a substantial negative impact on employee mental health. Likewise, if their workspace isn’t meeting their needs, they can soon become demotivated, unproductive and unhappy — this will have a knock-on effect on your business.  

Check out our office design checklist below to create the ultimate office experience that’ll boost productivity and support employee wellbeing.

McFeggan Brown Office Design Checklist



Choosing An Office Space Layout That’s Right For You

As shown by our office design checklist infographic, one of the first things to consider when thinking about refurbishing or moving offices is your workspace layout. Are you thinking of having an open plan office, cubicles, hot desks or perhaps separate rooms for each department? 

In recent years, open plan offices have become more popular; however studies show that workers in open plan offices take more sick leave, are more stressed and less productive than those with more privacy. And despite employers’ best intentions, they’re also shown to reduce face-to-face communication and increase email messaging.  

So if you’re thinking about having a totally open plan office, you might want to consider breaking up the workspace with office partitions, comfortable seating areas and plants to give your employees more privacy.


Office Lighting To Improve Employee Wellbeing 

Next on the office design checklist: consider how your office layout plans may affect the lighting in your workspace — where are you placing large furniture, walls and partitions?

Season affective disorder particularly impacts people in the UK through the autumn and winter months. This low mood is triggered by low levels of daylight and studies show that women are more likely to be affected by winter depression than men

With this in mind, we recommend doing what you can to make the most of natural light in the office — avoid blocking windows with bulky furniture and consider installing skylights if the building allows. Where possible, arrange desks so that employees are seated close to windows. 

When it comes to fixed office lighting, be sure to replace broken and flickering lights and opt for dimmable LED lighting over fluorescent lighting options. Layering ambient lighting with brighter lights for focused tasks will allow for flexibility depending on the task in hand.


Incorporating Plants Into Your Office Design

An important element on our office design checklist is plants. Plants have many benefits, from improving employee mental health and productivity to cleaner air and reducing noise levels. But for many, plants are an afterthought when it comes to office design — they tend to be scattered about after the office fit out or refurbishment process is complete. 

But it doesn’t need to be this way. They can actually be incorporated into your office interior design right from the get-go – from living walls and partitions to floating baskets and rooftop gardens. There are so many options — you won’t have an issue finding plants to suit your tastes.   

Office Kitchen with plants on lights and a plant pot in the corner of room



Pet-friendly Office Design 

With domestic pet owners making up 51% of the UK population, it is becoming increasingly popular for employers to allow their employees to bring pets, usually dogs, to work. Pet-friendly offices can have a number of benefits — they can act as an icebreaker, helping to increase communication among employees and break down barriers between staff members that wouldn’t usually speak to one another.

If you’re thinking of taking this approach in your office, you’ll need to tailor your workspace to your pets’ needs. Some things you might consider are: 

  • Installing partitions, glass cubicles or gates to keep your furry friends in their intended areas. 
  • Opting for larger office desks to provide space for pet crates or beds underneath.
  • Natural colours and textures to avoid exciting the animals and deter them from chewing any furniture.
  • Flooring that resists smells and stains.


Designing Your Office Reception Area

It takes just seven seconds for you and your business to make a first impression, so make it count! If your new office is going to include a reception area, think about branding, interior decoration, clear signage, comfortable furniture, lighting and space. 

Remember, whether your clients and employees are going to be in your reception area for thirty seconds or ten minutes, making them feel comfortable and relaxed could make all the difference in their mood.  


Office Furniture To Improve Employee Wellbeing 

When choosing your office furniture, it’s not all about looks, it’s about functionality and comfort too. Office workers are reported to sit for almost nine hours every day and 75% of their waking hours seated. Not to mention that those with musculoskeletal disorders lose an average of 18.4 days of work per year

The right chair in the correct position paired with the perfect desk can make all the difference when it comes to improving employee wellbeing and productivity. You might look at giving your employees options for their work areas with both seated and standing desks and comfortable armchairs and sofas for teamwork and relaxation. 

Comfy booth in office


Creating Great Conference Rooms

The average worker is reported to spend over four hours in meetings every week so when designing your new office, your meeting rooms shouldn’t be forgotten off our office design checklist

Some employees will thrive on social interaction so a good meeting space can be really useful for your business. Space for collaboration is important to allow colleagues to discuss and generate ideas and learn from one another. 

Treat your meeting space the same way you would your office – enhance natural lighting wherever possible, incorporate plants into your plans and depending on the space you have available, think about including a variety of comfortable and functional furniture.

Don’t forget about whiteboards and television screens for demonstrations and creative planning.  


Designing Social Spaces For Your Staff 

We’ve touched on the topic of employee wellbeing and mental health in this blog and staff areas are a part of this. Another essential element on our office design checklist is social areas and kitchens. They are an important part of your workspace as they give your team space to relax, socialise and take breaks from their screens

These areas can be multi-functional to help meet other needs as they arise. For example, they can be a great place to hold an impromptu meeting if other meeting spaces are unavailable. 

Next Steps 

We specialise in office fit-outs as well as laboratory design and much more service offerings. If you’re looking for inspiration for your office, you can take a look at our previous work, read our Ultimate Guide To Moving Offices or get in touch with one of our friendly team today. Call us on 01275 464 220 or get in touch online

Office Designs to Improve Employee Wellbeing In the Workplace

two men discussing work in a meeting



The modern office has gone through a number of evolutionary changes, from cubicle farms to open floor plans and then the introduction of ping pong and football tables. These changes primarily revolve around employee wellbeing in the workplace to foster a more dynamic and collaborative workplace culture.

One significant factor that has triggered changes to the work environment is COVID-19. Although office trends come and go, one thing that remains constant is the impact that the office environment can have on employee mental health and wellbeing. 

Studies show that the average British employee spends 34 hours of their week working. With workers spending so much time in the office, it isn’t surprising that the workplace has such an impact on their mental health. Workplace wellness should be a priority; a great workspace design can lead to a reduction in stress and an increase in employee wellbeing as well as employee productivity. Employees need to feel comfortable and at ease in their work environment if they are to produce their best work. So, it is essential for employers to consider employee wellbeing when planning their next office fitout. If you need help, don’t hesitate to reach out to an expert office fit out company for assistance.



Office Layout on Employee Wellbeing

When considering office design, it’s key to hit the balance between giving your employees space and privacy for them to focus on specific tasks, as well as creating an open environment for two-way communication. 

Office partitions and glass cubicles can be used effectively in your office design to improve staff wellbeing in the workplace. With the right design, these are a great way to split up office space without cutting off communication and making employees feel isolated. They can also be a more cost-effective alternative to solid walls and provide flexibility to make adjustments when necessary. 


Lighting & Natural Light On Staff Wellbeing

Have you considered lighting in your office? Are your employees in view of a window? Studies show that employees seated near a window experience decreased eyestrain and headaches. Not to mention the added benefit of air circulation. Just think about the positive impact these factors can have on employee wellbeing! Seating workers close to a window isn’t always an option so here are a few small alterations you can implement to make a big difference and improve workplace wellness:

  • Move big, bulky furniture which blocks sunlight
  • Consider adding skylights if suitable for the building
  • Replace broken and flickering lights 
  • Layer different lighting such as ambient and brighter lighting for focused tasks
  • Opt for dimmable LED lighting over fluorescent lighting 



Comfort On Staff Wellbeing in the Workplace

The office should be a place of comfort. If your employees are comfortable, they’ll be happier, more able to focus and more productive. The right chair in the correct position paired with the perfect desk can reduce back problems and muscle fatigue, a common cause of lost work time. 

To improve employee wellbeing, provide your staff with different areas to work in the day with the ability to alternate from sitting to standing. Create quiet zones for focused working and breakout areas for creative brainstorming and teamwork. This will help to break up the day for employees and keep their minds fresh.   

Not only is it important for your staff to be comfortable while working, but it’s also beneficial for them to have a comfy place to rest and unwind on their breaks. After all, if they return to their workstations feeling relaxed and refreshed, they’re more likely to do a better job for the rest of the day. So consider adding sofas and padded chairs to staff relaxation areas when designing your workspace.   

A great waiting area and meeting room will also help to make a good impression on guests so don’t forget these areas either.




Decor On Workplace Wellness

Just Because It Looks Good! 

The overall decor of an office can have a big impact on an employee’s perception of the company they work for, not to mention the impression that it can give to your clients too. Whether it’s bright and bold colours or neutral tones and natural materials, your choice says a lot about your business and overall has major impact on workplace wellness. If put together considerately, office decor can help create an environment that employees are proud of.





Choose McFeggan Brown For Bespoke Workplace Design

Above all, investing in an office refurbishment demonstrates your commitment to your team’s wellness and staff members are much more likely to work hard for a business that tends to their wellbeing. Workplace wellness is a proven tool for both attraction and retention and it can certainly play a part in future-proofing your business for years to come.


If you’re relocating to new offices, or would like to refresh your current working space for improved employee wellbeing, please get in touch and organise a consultation with one of our experts to further explore the interior design and social distancing solutions available to you.